Minutes from a meeting of the Board of Directors for the Santa Cruz County Dart Association

Monday, March 19 2007

The Mediterranean

Start Time: Monday, March 19, 2007 7:10:27 PM US/Pacific

End Time: Monday, March 19, 2007 8:32:45 PM US/Pacific

Roll Call:

Cliff Cormier, Commissioner	Keith Albertson, President	Bill Grandy, Statistician
Carmine Dunn, A League Rep	Julie Miller, B League Rep	Roger Champieux, Public Relations
Don Wilson, Pub Rep	Nichole Smith, Treas./Sec.

Also in Attendance:

Reports:

Bill: Posted the Invitees to the web last Thursday

Transfer on Double Penetration Danyel Hosier replaces Pete McAtee, Paid

Cricketeers replaced Jeff Morris with Bobby Bishop, paid

Carmine: Complaints about the Med Flies, follow up from last meeting

Don: Has any one located the tournament boards, the league knows about two? Cliff has one Keith has the other. Possibly we're missing two, but may have been reclaimed by Anthony when board didn't pay for them.

Keith: Saw Mark Swanson got the ok to bring Pizza in for the All-Stars.

Nici: Post Office box is under someone's personal name, not the Dart League. Post Office may not let us move it to the SCCDA, in which case we should close the box and open a new one

Cliff: Appointed Nici as Treas./Secretary

Printed out the All-stars certificates

Updated the web to include the All-stars and changed the contact info for Treas/Sec

Need to check on Don's e-mail forwarding

Old Business:

Amendments to the rules:

We are needing to up-date the rules on the web. New Issues: Proposed changes to statistician's qualifications (job description?) and adding the appointed position of Web Master on the board of directors. Also proposed amendment to the rules regarding the description of board positions that allowing the Statistician, Treas./Sec, and the Pub Rep to be non-playing members. Cliff: Still needs to be reworded and separated before board can approve sending this to a vote by the general membership. Cliff: There was also mention of removing the amendment that requires a B-League team that takes a season off after placing first to still move up to A-League on their return. For the next meeting we should have a proposed ballot for the board to vote on.

The following are the proposed changes as submitted by Don Wilson. They are still under revision.

Board of Directors

SCCDA

As an alternative to my other memo, which included recommendations for amending the by-laws so as to create the post of Webmaster and insert a requirement that only certain Board members must be playing members of the Association, I propose making the changes in two separate amendments.

This would allow the Board to create the post of Webmaster now and delay the change allowing some Board members to hold their posts without being playing members of the Association. The delay would allow the matter to be presented to the general membership at the next banquet.

The proposals are presented separately on the following pages.

don wilson

19 March 2007

Board of Directors

SCCDA

From Don Wilson

Item 1) I recommend that the Board create the post of Webmaster (which should be called Website Supervisor in order to avoid accusations of sexism), making it a position to which the Commissioner would make an appointment subject to confirmation by the Board, and to which the Commissioner could appoint either an independent non-Board person or an existing officer (adding this to his/her existing duties); and deleting this position as one of the mandatory duties of the Competition Secretary/Statistician.

The argument could be made that the job of maintaining the website has grown too big to be handled by one person. If a Website Supervisor were appointed, he/she could delegate parts of the duties to

1) the Public Relations Representative, who could keep the Association members up to date on happenings within the Association,

2) the Secretary, who could post minutes of Board meetings and other official meetings.

3) the Statistician, who would be responsible for the posting of schedules and the results of matches and tournaments.

It might even be reasonable to appoint a Website Supervisor (We probably would wind up calling him/her Webster) who was not a computer expert, but who was good at organizing things and getting other people to cooperate.

To such an end, I propose the amendment below, and would hope that we can find someone already on the Board or elsewhere in the Association to take the Webmaster job.

(Suggested amendment. Additions are in bold italics. Deletions are crossed out.)

(Part II)

ARTICLE VI.

THE BOARD OF DIRECTORS /CORP. OF OFFICERS

A. The elected Directors of the Association are the Commissioner, President, Secretary/Treasurer, Competition Secretary/Statistician, Public Relations Representative, Pub Representative, and League Representatives.

Elections for these offices shall be held at the Awards Banquet following the end of the first season of SCCDA League Play which begins and ends entirely within a calendar year. All officers are voting members of the Board of Directors and must be playing members of the Association.

In addition to the elected members of the Board of Directors, there shall be an office of Website Supervisor, who shall maintain the Association's internet website. This office shall be filled by appointment by the Board of Directors, and the appointee may concurrently hold another office in the Association; the Website Supervisor shall serve at the pleasure of the Board. The Website Supervisor, unless he/she holds another position on the Board, shall not be a voting member of the Board of Directors.

4. Competition Secretary/Statistician

The Competition Secretary/Statistician is responsible for:

(a) Keeping records of all Association darts competitions/ Tournaments/Seasons, and a calendar of all known darts tournaments/events and other activities that would be of interest to the Association, having accurate results of All League competition available to all Association League Members.

(b) Maintenance of the League web site. (The website password must be changed with every change of Board Member personnel.)

(d) (c) Responsible for determination and acquisition of all League's trophies, keeping with the high standards of the League, in coordination with the Secretary/Treasurer and subject to the approval of the Commissioner/Board of Directors.

(e) (d) This office has a term of two years, and is to be filled in odd numbered years.

Board of Directors

SCCDA

From Don Wilson

Item 2) I recommend that we conditionally approve an amendment to the By-Laws to allow some people to fill certain positions on the Board without having to be playing members of the Association, and that we submit the proposed amendment to the general membership of the Association at the next banquet.

(Suggested amendment. Additions are in bold italics. Deletions are crossed out.)

(Part II)

ARTICLE VI.

THE BOARD OF DIRECTORS /CORP. OF OFFICERS

End of material provided by Don Wilson.

All-Star Tournament:

Who will handle the boards? Keith will work A-League on this Wednesday and Cliff will run the B-League next Tuesday. All-Stars in blind draw positioning. Cliff will print out the names for the draw. Pizza needs to be available at both tournaments, Keith and Cliff have costco cards. Cliff will order the pizza, Nici will pick up for this Wednesday and Keith will pick up for next Tuesday. Pins are confirmed. Important to get stats out early for B-League this week so notification can take place. Walk-ins are allowed. The precedent for filling empty spaces is that if the Captain notifies the boards of a replacement then that player fills the spot, otherwise if a player from the team that is missing a person is present they get the spot, after that first come first serve.

Keith's Receipt:

We're looking for a receipt for All-Stars pins that needs to be located. There are three other outstanding reimbursements.

Updates to the stated responsibilities:

The idea is to have a list of implied responsibilities on hand during elections times so that people will know what the job entails and for clarification for those holding the jobs. Cliff submits a list of implied responsibilities for each position. Several additions are made. Since pub rep's are intended to be owners of locations and are not required to attend every board meeting, meetings requiring the pub reps presence need to be scheduled to accommodate to fit their schedule. On the implied rules for the president: really have to be familiar on rules and by-laws, mostly there to help out when other board members need assistance. Sec/treas.: Add checking the mailbox and paying bills. Statistician: needs to include the creation of schedules. Better details needed on some of the requirements. Cliff will make a form listing all the awards that need to be handed out at the end of a season. Is the three-man league the statisticians responsibility?

The following is a list of the implied responsibilities of each board position, as complied by Cliff Cormier.

Insert info here

End of material provided by Cliff.

New Business:

The educate of inter-team recruitment.

Having a rule about other teams trying to recruit other teams players ... does aggressive recruitment prior to all-starts violate sportsmanlike conduct. Solution: Write an editorial.

Cliff implementing a form to keep track of what gets updates on the web so that we can have an automated feature on the site that shows what's been added and the highlights of the stats for every week. Promoting the league in other areas.

Next Meeting: April 23, 2007 at the 1oo7.

Items:

Proposed Ballot for rule changes