OFFICER REPORTS

1. Incoming Funds Report by President

Charlie reported that he had funds from both the Banquet as well as 3-man league that needed to be counted and then deposited. He will retain these funds until the Bank Account names can be changed or he gets in touch with Danyel.

2.  Report on Solstice Tournament Status by Public Relations Officer

Roger reported that Galen will probably have food at the Solstice Tournament (while it has been free in the past there may be a per person charge). He also believes Galen will have some items to raffle off, but additional items would be appreciated.

UNFINISHED BUSINESS

3. Discussion of 8T0 Medal for Bob Krieger

During a previous banquet Bob Krieger scored a 8T0 for which he never received a medal. This was brought up by Charlie during Unfinished Business and it was determined it was New Business. Unfortunately, it was not brought up later. It will need to be discussed in a future meeting.

  NEW BUSINESS:

4. Discussion of Available Funds and Outstanding Debts

Cliff asked for clarification of debts and available funds. He noticed a discrepancy between what was reported to him by Abel and what was reported to be in the bank account by Keith Albertson. Part of the discrepancy was accounted for by Charlie's report of funds from the banquet and 3-man league. In addition it was determined that Cliff's judgment of the fund's to be generated at the Solstice Shootout was too low.

It was decided that the Board wait on paying the outstanding debts to Crestor for trophies and medals for a couple of days to allow Danyel to return and contact the Board. This was because Keith Albertson (the only available bank account member) did not have any checks and would not be able to get to the bank to obtain a money order. If this does not happen in a couple of days. Cliff will contact Keith and discuss the issue.

5. Discussion of Newly Voted-In Rule Changes and Their Impact

The following rule change was voted in during the last banquet:

I. “B” League Champions Rule

   1. A “B” League team which wins two out of three
League Titles within consecutive seasons is required
to move up to the “A” League.

  2. A “B” League team which wins the League Title and
immediately misses the following season must move up
to the “A” League in their next season of competition
in the SCCDA.

It was determined that this rule could have an effect on two teams this season. In addition there was a vagueness about the term "League Titles". This was discussed as follows:

Cliff brought up the fact that, if the team MBYC was to return for the Summer Season, under the second part of the rule they would have to enter 'A' League. While everyone attending was in agreement, it was decided that we hold off discussion for a later portion of the meeting.

Cliff brought up that he was informed by Abel of a possible issue with the team of "In the Pink". After discussion with Roger it was determined that they would not have enough returning people to fall under the rule. So it was left to be discussed later if necessary.

It was determined that the term "League Title" be changed to "First Place League Title" to avoid confusion. This was unanimously accepted by those attending.

6. Discussion of Outstanding Issues with MBYC Team

Cliff goes over outstanding issues concerning the MBYC team as follows:

- There are two league trophies ('B" League Championship perpetual and 'B' League All-Star perpetual) believed to be in the possession of MBYC team members. 

- Under the new rule change (see above) MBYC should be required to move to 'A' League upon re-entry.

- There have been several cases where MBYC team members have been disruptive and offensive to other league members. Cliff recommended that if the team desires to re-enter the league these offenses be documented and treated as probationary issues. 

After discussion between attending members it was decided to deal with each issue separately. Keith Albertson volunteered to talk with MBYC team members and try to retrieve the missing trophies. All other decisions will depend upon the success of that action. 

7. Captain's Meeting Date and Other Issues Concerning New Season

Cliff asked for confirmation that the scheduled season dates are July 11th and 12th. This was confirmed. It was brought up earlier in the meeting that a date for the Captain's meeting had not yet been set. After discussion it was determined that Wednesday July 5th be the date. This was because Monday July 3rd was part of a holiday weekend and would be awkward for a number of people. Without Abel present to offer input it was tentatively set. There may be issues with how close it is to season start. It was also determined that an informal date for reporting team sign-ups be Friday, June 30th.  This would give Abel a better chance of successfully preparing the team schedule for the season.

It was brought up by Charlie that the league membership fees and sponsor fees where raised last season with the stipulation by Abel that it would only be for one season. There was a discussion by those attending as to whether or not it was fair to keep the fees the same. An initial vote showed:

Cliff was in favor of leaving the fees the same
Charlie was in favor of reducing the membership fee
Fred was in favor of reducing the membership fee
Roger was in favor of leaving the fees the same
Julie was in favor of leaving the fees the same

However it was pointed out by Roger after the vote that it was not only Abel that indicated the fees would be for one season only, there had been a vote during the banquet and it was stated at that time that the fee increase would only be for one season. Under this disclosure there were the following changes:

Cliff rescinded his vote 
Julie rescinded her vote
Roger rescinded his vote

This resulted in the decision to lower the membership fees, but leave sponsor fees the same. This resulted in a discussion of how to make up for the funds that would have been generated by the higher fee. 

Fred proposed a blind-draw doubles tournament during All-Star break in addition to the invitational All-Star tournaments. In addition Fred proposed a reduction of medals by not awarding multiple medals for the same highlight, but indicating the number of highlights with stars on the engraving. Cliff requested that the attending officers poll league members over the next few weeks and report back as to whether it would meet with approval by the league.

Cliff also requested that the rules be updated with the latest rule change and copies be distributed to each sponsor location as well as be made available to Captains. Julie produced a modified version of the rules that had an index as well as heading information. Charlie and Cliff agreed to compare the modified version with the current rule set for consistency and report back to the Board of their findings. If the report is positive then the modified rules will be accepted as the working set. This was accepted unanimously by the attending members.

8. Discussion of Cost of Trophies and Impact for Future Seasons

Cliff brought up issues concerning the current status of trophies and medals. Invoices given to him by both Keith Albertson and Abel indicated that the following items were prepaid:

- 4 First place awards
-30 Medals
- 44 face plates

However Abel indicated in an e-mail to Cliff that he recommended the following be purchased during the Summer  season:

- 50 additional face plates
- 200 additional medals

Abel indicated that this would result in lower costs for trophies in the coming seasons.

After discussion it was determined that without pricing information which only Abel could provide  this issue could not be properly discussed so it was tabled until the next meeting or to be discussed between Cliff and Abel and reported back at the next meeting. The determined actions could result in a much larger allocation of funds to trophies than would be normal. This would require an increase in fund-raising activities.

9. Further Discussion of Solstice Shootout

The discussion of outstanding issues for the Solstice shootout was resumed. The following was determined:

- There will be 4 boards available
- Cliff will run the tournament board
- Roger will run the raffle
- Keith will bring the tournament board

The format will be double elimination with 2 out of 3 for the winner's bracket and a single game for the loser's bracket. Fred proposed a change for determining the game in the loser's bracket. Instead of the winner of the diddle calling the game and throwing first they have the choice of choosing the game or throwing first. After discussion this proposed change was accepted unanimously. If successful it would be discussed for future tournaments.

10. Discussion of S.C.C.D.A. Promotion and Web Pages and 3-Man Stats

Julie and Roger presented promotional flyers to be posted within sponsor and non-sponsor locations. After reviewing, it was decided that Julie make some changes and then the flyers be re-submitted to Cliff and Roger. These would then be distributed as soon as possible.

Cliff indicated a desire to make the S.C.C.D.A. more visible to non-members. In addition to approval of flyers within sponsor and potential sponsor sites, he proposed distribution of out charts with S.C.C.D.A. logos and information on them as well as various changes to the web site format to make the website more friendly to non-member viewers. These ideas will be discussed in more detail in future meetings.

Cliff and Charlie both brought up the issue of 3-man stats not being reported on the web site in a timely manner. There have been several complaints by league members who need the stats to determine their current standings. Abel had told Cliff via e-mail that he would post the stats he had by the Shootout (meaning Solstice Shootout?). Given this it was determined to wait and see if they are updated. In addition Charlie would send missing stats to Abel for posting and Cliff would discuss with Abel how the stats are reported.